Sunday, 18 August 2019
greek english
Home arrow Services arrow Other Services arrow Verification of the authenticity of foreign documents

Verification of the authenticity of foreign documents

Validation of Canadian documents for use in Greece


Foreign public documents or certificates are often only recognized by the authorities of a state if their authenticity and evidentiary value has been determined by a special procedure. A range of internationally accepted procedures has been developed for this purpose. In most cases, documents which are to be used in legal procedures in Greece have to be proven authentic through means of either an “apostille” or a validation through a Greek Consular Authority.

An “apostille” is a certificate of authenticity issued by a designated Authority in a contracting State to The Hague Convention on Abolishing the Requirement of Legalisation for Foreign Public Documents of 5 October 1961. Canada, unlike Greece, is not a contracting State to this convention. Thus “apostilles” cannot be issued for Canadian documents. Canadian public documents or certificates to be used in Greece need to be “validated” through a Greek Consular Authority.

The term “validation” refers to the confirmation of authenticity of a foreign public document or certificate by a competent consular official of the State in which the document is to be used, e.g. the validation of a marriage certificate issued by the Province of Ontario, which is to be used in Greece will be validated by the Consulate General of Greece in Toronto.

For the validation of Greek documents you wish to use in Canada kindly consult the website of the Ministry of Foreign Affairs (information available in Greek).

Validations are made at the Consular Office of the Embassy of Greece in Ottawa and the Consulates General in Toronto, Montreal and Vancouver. To determine the competent Consular Authority, please refer to the respective consular districts


1st step: Acquisition of the authentication at the competent Canadian Authority

Prior to requesting validation by a Greek Consular Authority, the document has to be authenticated by the competent Authority in the Province where the document was issued / signed.

To determine the competent Canadian Authority please consult the following list of Authorities in the Provinces of Canada. Note that in case the Province, in which the Authority that has issued the document is situated, is not mentioned here or in case that one of the Canadian Authorities listed below is unable to process the authentication for a specific document, you can contact the Department of Foreign Affairs, Trade and Development Canada/Global Affairs in Ottawa as they are able to authenticate most Canadian documents from different Provinces.

ALBERTA

JUSTICE AND SOLICITOR GENERAL
Deputy Provincial Secretary's Office
Room 111, 9833 109 Street
Edmonton, Alberta, T5K 2E8
For additional information on this service, please contact the Registrar, Official Documents and Appointments at 780-427-5069 (dial 310-0000 for toll free service in Alberta). (https://www.alberta.ca/document-authentication-other-jurisdictions-countries.aspx)

BRITISH COLUMBIA

MINISTRY OF ATTORNEY GENERAL
Order in Council Administration Office
Attention: Authentication Clerk
1001 Douglas Street
Victoria, BC V8W 2C5
Mailing Address
Ministry of Attorney General
Order in Council Administration Office
Attention: Authentication Clerk
PO Box 9280 Stn Prov Govt
Victoria, BC V8W 9J7
If assistance is required, contact the Order in Council Administration Office at:
250 387-4376 or


NORTHWEST TERRITORIES


COMMISSIONER
Postal Address
Legal Registries
Department of Justice
Government of the Northwest Territories
4903 49th Street
PO Box 1320
Yellowknife NT X1A 2L9
Canada   

Courier Address
Legal Registries
Department of Justice
Government of the Northwest Territories
1st Floor, Stuart M. Hodgson Building
5009-49th Street
Yellowknife NT X1A 2L9
Canada

NUNAVUT


COMMISSIONER
For correspondence by mail, please send to:
Office of the Commissioner
PO Box 2379
IQALUIT, NUNAVUT
X0A 0H0

Email correspondence:

In person:
Commissioner’s Residence
House 2554
Iqaluit, Nunavut
Tel: (867) 975-5120
Fax: (867) 975-5135

ONTARIO


Ministry of Government and Consumer Services
Ontario Official Documents Services
(+1) 416-325-8416
222 Jarvis Street, Main Floor
Toronto, ON
M7A 0B6

QUEBEC


Provincial Directorate of judicial services
(only for documents issued by Courts in Montreal)
Palais de justice Montréal
1, rue Notre-Dame Est
Montréal H2Y 1B6
Tel.: 514-393-2256
Chambre des notaires (only concerning publication of wills)
1245 Stanley #101, Montreal QC, H3A 2V4
Tel.: 514 879 1793,    
1 800 263 1793


SASKATCHEWAN


MINISTRY OF JUSTICE
Ministry of Justice and Attorney General, Authentication Services
800 - 1874 Scarth Street
REGINA SK S4P 4B3
Phone: (306) 787-2951


YUKON TERRITORY


COMMISSIONER
Address of Authentication Office in Yukon Territory:
Office of the Commissioner
412 Main St.
Whitehorse, YT Y1A 1X3
Tel: 8676675121, email:


2nd step: Validation of the document by the Greek Consular Authority


a) In person
You or a representative can bring the original, authenticated document to the Greek Consular Authority in either Ottawa, Toronto, Montreal or Vancouver to have it validated. The validation is done on the spot and you will be able to take the validated document with you after your visit. The applicable fee of 30 euros is payable in cash in Canadian Dollars – (please refer to the section at the bottom of this page for applicable exchange rates).

b) Mailing process
Upon prior consultation per e-mail or phone, authenticated documents can also be mailed to the competent Greek Consular Authority for validation. Upon your request, we can also forward the validated document to a recipient in Canada or Greece.

Required paperwork:
1. The authenticated document. Only originals can be validated.
2. Cover letter including your name, address, phone number and/or email address.
3. Fee for the validation: the equivalent of 30 euros in Canadian Dollars (please see below for applicable exchange rate) as money order made out to the respective Consular Authority. Please do not mail cash.
4. Envelope for the return of the validated documents. Please enclose a self-addressed and prepaid (e.g. Canada Post X-presspost or envelope with prepaid and printed electronic waybill with barcode for courier service) envelope.
Processing time for validation sent by mail is approx. 2 weeks plus mailing time. If the validation request is incomplete (e.g. not or not correctly authenticated, no return envelope, etc), the processing will take longer. There is no rush/express option available. We kindly ask you to refrain from further inquiries regarding the status during this time.

The Greek Consular Authorities do not assume liability for documents lost in the mail.

Last Updated Tuesday, 26 February 2019

Please note that all prices mentioned throughout the website are in Euros. The exchange rate changes once a month and the rate is valid throughout that month. This page will be updated at the first of each month.

The exchange rate for August 2019 is:
1 EURO = 1.50 CAD for Consular Service
1 EURO = 1.50 CAD for the Visa Section

Please note that we only accept cash, in Canadian Dollars.

We DO NOT accept credit cards, debit cards or personal checks.

Top